Case Study: American Research University centralizes 6,000+ contracts and speeds turnaround with Aavenir Contractflow

Research University Unified Contract Management with Sourcing on ServiceNow

A well-known American research university, facing challenges with a non-user-friendly contract lifecycle management system, legal bottlenecks, and an inability to locate contracts, partnered with Aavenir. The university implemented Aavenir Contractflow on its existing ServiceNow instance to centralize and streamline its source-to-contract processes, aiming to overcome these inefficiencies and gain real-time visibility over its 5000-6000 active contracts.

Aavenir's solution provided centralized contract processing, AI-powered metadata extraction for third-party papers, and frictionless approval workflows. This enabled the university to set up a self-service clause library and templates, dramatically reducing contract turnaround from weeks to under 10 days. The implementation by Aavenir resulted in the centralization of over 6000 contracts, an 80% faster contract process, and the ability to monitor contract status, significantly reducing rogue purchases and associated risks.